Job Opportunities

Wedding Coordinator

Organization: Bellarmine Chapel & St. Xavier Church (Jesuit Parish Family)

Position Title: Wedding Coordinator

Status: Part-time up to 20 hours per week – flexible scheduling available

Reports to: Director of Marriage Ministries

PRIMARY FUNCTION

The primary objective of this position is to welcome, communicate with and support engaged couples in the scheduling of their weddings and to organize, monitor and update wedding files to assist clergy in confirming that sacramental preparations are completed in a timely manner. 

POSITION CONTENT

1. Responsible for responding to Requests for Marriage and/or Marriage Preparation at both St. Xavier Church and Bellarmine Chapel.  
2. Helps oversee the parish procedures for wedding scheduling, record keeping and monitoring fee collection.
3. Maintaining the primary calendar and wedding schedule and following procedures for reserving the church and other necessary rooms.
4. Collaborate with the Sacristan Coordinator regarding sacristan scheduling.  Communicate with sacristans when necessary to share rehearsal forms.  
5. Collaborate with parish volunteers who assist with delegations of presiding clergy and record weddings in registers and church archives.
6. Other duties as coordinated with the Director of Marriage Ministries such as occasional Saturday retreat coverage when needed.  

POSITION SPECIFICATIONS/REQUIREMENTS

1. SKILLS, KNOWLEDGES AND/OR ABILITIES (SKAs)

• Active listening and ability to follow detailed instructions.
• Hospitable and positive demeanor. 
• Oral and written communication skills including competent use of electronic communications and Excel spreadsheets.
• Practice an active faith life with an understanding of the sacrament of marriage. 
• Ability to work with others in a collaborative style. 
• Some experience and responsibility in the area of marriage ministry preferred but not necessary. 
• Ability to develop, administer and organize communications, filing systems and multiple calendars.
• Maintain knowledge of current Church theology on marriage.
• Desire to learn additional skills and consider eventual growth opportunities within the parish family.

2. EDUCATION, TRAINING AND/OR EXPERIENCE

• Diploma, degree or equivalent work experience 
• Experience working in Catholic parishes preferred 
• Leadership experience with groups or organizations 
• Supervision of volunteers

WORKING ENVIRONMENT

1. Maintain reports on the number of weddings scheduled at each parish and number of pending files for marriage preparation being completed by each parish.  Maintain a report for the Director of Marriage Ministries on any delinquent fee payments.

POSITION REQUIREMENTS AND QUALIFICATIONS

1. Skills, Knowledge, and Abilities

• Passionate about working with youth and young adults.
• Demonstrates strong interpersonal communication skills, including conflict management.
• Exhibits excellent oral and written communication abilities.
• Capacity to implement programs with significant participation of a target group.
• Possesses administrative skills, including budgeting, organization, and collaboration.
• Proficient in team development, volunteer recruitment, training, and management.
• Knowledgeable in Catholic tradition and teaching, with familiarity in Jesuit missionary work and Ignatian spirituality preferred.
• Practicing Catholic with an active personal and communal spiritual life.
• Demonstrates self-awareness and the ability to share faith and culture effectively with developing adolescents and young adults, capable of pastoral listening, crisis intervention, and appropriate referrals.
• Skilled in communicating effectively with diverse audiences, both one-on-one and in large group settings.
• Competent in utilizing technology for document creation, presentations, communication, and social media.
• Able to foster and sustain healthy relationships, maintaining appropriate mboundaries with teenagers, young adults, parents, and adult leaders.
• Proactive, self-motivated, and capable of multitasking with minimal supervision.

2. Education, Training, and Experience

• Bachelor’s degree in theology, pastoral ministry, religious education, or related field; or equivalent ministry experience.
• Master’s degree and specialized training/education in pastoral ministry with youth and young adults preferred.
• Demonstrates spiritual maturity, evidenced by consistency in prayer life, regular reception of sacraments, and ability to articulate one’s relationship with Jesus.
• Strong commitment to the Catholic faith and willingness to share it with joy and hope.
• Broad understanding and articulation of Church teaching related to evangelization, catechesis, prayer, sacraments, and ecclesiology.
• Passion for working with youth and young adults of diverse ages and developmental stages.
• Experience in mentoring and accompanying youth and young adults through various stages of discipleship.
• Capable of leading group prayer and offering spontaneous prayer.

WORKING ENVIRONMENT

This part-time position requires occasional Saturdays and a regular personal presence in the workings of the parish offices.  The actual work schedule will be determined through discussion and agreement with the Director of Marriage Ministries.  

Employees of St Xavier Parish and St. Robert Bellarmine Parish will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based agency and adhere to the policies of St Xavier Church and St. Robert Bellarmine parishes. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing, including the use of social media or other digital technologies.

To apply for this position, please send a cover letter and resume to Tina Ernst at ternst@stxchurch.org.